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Fields of Study
Job Type:Government Organization
Fields of Education: BA Degree in Secretarial science or business management or related field
Organization: The ministry of industry of the federal Democratic republic of Ethiopia
Salary : vary attractive and negotiable
Posted:2016-05-23
Application Dead line:2016-06-06
The ministry of industry of the federal Democratic republic of Ethiopia wants to recruit the following professionals for the Ethio-sudan special economic zone project on a contractual basis:
- Project manager
- Project accountant
- Project economics
- Project Engineer
- Executive secretary
- Cashier
For all positions
- Terms of employment for one year with possibility of extension
- Salary – vary attractive and negotiable
All interested applicants who fulfill the required qualifications and experience should submit their application CV and non returnable documents within 15 days from the date of announcement to the following address.
Ministry of Industry
Finance and supplies Directorate
Room No. 203 P.O.Box 6945
Fax 011518253 Tel 0115509271
Addis Ababa
v. TERMS OF REFERENCE FOR EXECUTIVE SECRETARY
The secretary shall perform the following tasks
- Perform various executive and administrative support duties that are highly sensitive and confidential
- Plan and coordinate arrangements for professional meetings and conferences
- Coordinate office management related activities for project management
- Compose memoranda and letter in response to questions
- Receive and screen visitors and incoming calls, determining the priority matters, and provide alert messages to project management
- Read and screen incoming reports and correspondence; make preliminary assessment and organize documents
- Read. Compile, assimilate, and prepare sensitive and confidential documents, and brief project management regarding content
- Review, proofread, and edit documents developed for the signature of the project manager
- Coordinate and facilitate project management’s calendar to arrange meetings, appointments and conferences
- Make travel arrangements; prepare itineraries; prepare, compile and maintain travel records and vouchers
- Recommend actions to be carried on office expenditures like supply and equipment needs
- Perform other tasks as may be assigned
Requirements
Education & Experience
BA Degree in Secretarial science or business management or related field, with a minimum practical experience of eight years.
Essential knowledge and skills
- Knowledge of office processes, practices, and computer software applications
- Ability to create charts, presentations, databases, graphs and spreadsheet
- Ability to meet deadlines and schedules of the work area
- Typing ability able to operate basic office equipment
- Effective listening and verbal communication skills
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