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The Position: The International Crops Research Institute for the Semi-Arid Tropics (ICRISAT) seeks to recruit a Program Assistant who will be based at ICRISAT Ethiopia Country Office in Addis Ababa located at the International Livestock Research Institute (ILRI) Addis Ababa campus.

General: The International Crops Research Institute for the Semi-Arid Tropics (ICRISAT) is a non-profit, non-political organization that conducts agricultural research for development in sub-Saharan Africa and Asia with a wide array of partners throughout the world. Covering 6.5 million square kilometers of land in 55 countries, the semi-arid tropics is home to over 2 billion people, with 650 million of these the poorest of the poor. ICRISAT, and its partners help empower those living in the semi-arid tropics, especially smallholder farmers, to overcome poverty, hunger, malnutrition and a degraded environment through more efficient and profitable agriculture. ICRISAT is an equal opportunity employer and belongs to the Consortium of Centers supported by the Consultative Group on International Agricultural Research (CGIAR)

Responsibilities:

Programme support

Acts as the primary point of contact for all issues related to ICRISAT Ethiopia;
Supports the Country Representative in the development of budgets for ICRISAT Ethiopia;
Office management, including phone calls, filing system, visitors, arranging appointments, local & international travel and maintaining temporary/casual staff;
Organizes meetings, workshops, trainings & providing logistical support;
Maintains a database of research outputs, students sponsored by ICRISAT Ethiopia and centres outputs and immediate outcomes;
Facilitates procurement, management and maintenance of ICRISAT Ethiopia equipment;
In consultation with relevant staff members prioritizes, plans and executes through purchase process for technical and specialized procurement of supplies, equipment and professional services;
Communicates with suppliers, contractors, professional vendors regarding purchase related requisitions, bids, contracts and work orders;
Liaises with all ILRI administrative units, projects and support units to deal with ICRISAT Ethiopia administrative matters;

Finance:

In close collaboration with ICRISAT’s accountant, prepare and monitor Ethiopia country budget; Liaise and advice country teams on expenditure levels of their respective projects;
Follow-up to ensure timely submission of reports (both financial and technical);
Ensures year-end audit requests are submitted as and when requested (bank confirmations, bank statements, reconciliations, etc…).

Administration:

Coordinates administrative issues with regional office;
Organizes appointments with partners, keeps record of all project related documentation and follows-up on partners to ensure that the accounting is received;
Arranges for travel of collaborators and ICRISAT projects staff for meetings and training at ICRISAT-Ethiopia and elsewhere;
Arranges and coordinates planned travels books and reservations;
Supervises pool vehicles, drivers and support staff;
Provides advice and support for visiting scientists and students to acquire necessary work permits in compliance with existing Ethiopian laws;
Any other duties as assigned by the supervisor.

Requirements:

Education:

Bachelor’s degree in Management, Accounting or related discipline.

Experience:

At least five years of relevant work experience in office management, procurement, programme management and workshop coordination.

Desirable:

Good command in English and French (both spoken and written);
Well versed with Microsoft Office applications;

Ability to work effectively and inclusively with people from different backgrounds;

A sense of creativity and ability to work with minimal supervision.

Position level: 2C.

Duty Station: Addis Ababa, Ethiopia

Minimum Base salary:

Birr 16,619 per month (Negotiable depending on experience, skill and salary history of the candidate).

Terms of appointment: Initial appointment is for three years renewable appointment based on performance and funding availability. ICRISAT offers a multicultural, collegial research environment with competitive salary and excellent benefits in line with ILRI salary applicable for its Nationally Recruited Staff. ICRISAT is an international and equal opportunity organization and believes that diversity of its staff contributes to excellence.

Applications: Applicants should provide a cover letter and curriculum vitae; names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience to be included in the curriculum vitae. The position and reference number: PA/34/2016 should be clearly indicated in the subject line of the cover letter. All applications to be submitted online on our recruitment portal: http://ilri.simplicant.com/ on or before 28 September 2016.

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